Acquisitions department
Serials acquisition information
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GOALS

EVALUATE AND IMPROVE SERVICES AND RESOURCES FOR OUR USERS

Examine workflow to improve services

• Write, organize and update procedures. Procedures will be maintained by the person responsible for the activity.
• Examine areas in which cross-training would prove beneficial. Mail distribution and approval have been identified as areas in which cross-training (mainly for the purposes of providing back-up) would be helpful.
• Examine our procedures to make all aspects of ordering, receiving, posting invoices, checkin, and claiming more efficient. Specially, we will

1. Make concerted efforts in the areas of serial and order claiming.
2. Identify areas in Serials and Acquisitions that would benefit by regular maintenance and create a schedule for such.

• Extend electronic ordering to at least one more vendor.
• Examine electronic journals and other internet resources to determine the best method of handling.

Refine the III Acquisitions and Serial subsystems.

• Examine possibility of implementing III Serials Millenium.
• Examine using GOBI more effectively in conjunction with Collection Development.
• Implement the use of the Invoice Log.
• Examine archiving of "old" order record information and transferring financial information to the item record.

Co-operate with Cataloging in the following areas

• Refine the overlay procedures.
• Examine downloading bibliographic records at point of order.
• Standardize Lib Has and PACNOTE statements.
• Develop processing procedures for non-print materials.

MAKE THE ORGANIZATION MORE EFFICIENT AND ACCOUNTABLE

Improve intra- and extra- division communications.

• Use the Acquisitions’ web page more effectively

1. Put procedures, forms, etc. on Acquisitions homepage or Intranet when available.
2. The Institutional Purchase Order form is one example of a form that we will put on the Intranet.

• Organize and place useful web sites on Acq homepage.
• Provide training as needed (on create lists, statistics, Serials Millenium)
• Schedule departmental meetings as needed.
• Participate in the III Rocky Mountain User’s Group.

Identify and perform cleanup of Serials and Acquisitions records.

• Continue to update parameters of checkin record
• Cleanup and enhance membership records.

Improve methods of gathering statistics

• Determine what type of statistics are needed by Auraria Library and the Acquisitions Department and if the III statistical package can answer these needs.
  

Investigate reconciling funds/invoices with Auraria Accounting.

Contact the collection development & acquisitions department