Scope/Purpose of InterLibrary Loan (ILL)
Auraria Library is committed to the spirit of resource sharing
with libraries in and outside Colorado. As a partner in the
resource sharing network, Auraria Library both lends learning
materials to other libraries and provides copies of journal
articles. Auraria Library aims to meet information needs by
supplementing its on-site collection with resources that are
available at other libraries and through the use of commercial
document delivery services. A wide variety of learning and
research materials can be obtained through ILL
(Interlibrary loan).
Eligibility (Registration)
The students, faculty and staff of the Community College
of Denver, Metropolitan State College of Denver, University
of Colorado at Denver and Health Sciences Center,
must register at the Circulation Department to identify their
institutional affiliation and borrowing status. Users not
associated with Auraria Campus institutions will be charged
$10.00 per request, plus copyright/delivery charges. These
fees must be paid at the time of the request.
Materials Offered
Books, theses, dissertations, musical scores and some materials
reproduced in microform can be borrowed. Photocopies of non-circulating
materials, primarily periodical articles, can be requested
in accordance with copyright guidelines.
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Materials Not Offered
The following materials are usually not loaned by or available
from other libraries or from commercial document suppliers:
Textbooks for courses listed at CCD, MSCD and UCD.
Those available at the Auraria Library
Whole volumes or issues of journals, newspapers or manuscripts,
except in microform
Materials defined by the lending libraries as archival, reserve,
or reference collection
Audiovisual materials
Electronically stored information if restricted by license
agreements
Reference materials
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Copyright Compliance
The copyright law of the United States (Title 17, United
States Code) governs the making of photocopies or other reproductions
of copyrighted materials. The law stipulates that a photocopy
or a reproduction is not to be "used for any purpose
other than private study, scholarship, or research."
If a user makes a request for, or later uses, a photocopy
or reproduction for purposes in excess of "fair use,"
that user may be liable for copyright infringement. Auraria
Library's ILL Department reserves the right to refuse a
copying request if, in its judgment, fulfillment of the request
would involve violation of the fair use provision of the copyright
law. Use in excess of the fair use provision may require payment
of a copyright fee, either by the Library or by the requestor.
The ILL Department is responsible for recording and storing
all borrowing requests for up to three years. Fees due to
publishers or the Copyright Clearance Center will be paid
by Auraria Library.
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Cost
Auraria Library pays up to $15.00 of the information delivery
cost for Auraria Campus users. If there is an unusually high
lending cost, more than $15.00, library users will be notified
before the request is placed.
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Submitting Requests
An electronic request system for ordering materials which
are not available in the Auraria Library may be used
directly over the internet by using the Interlibrary Loan ILLiad request form.
FirstSearch databases also allow you to request the interlibrary
loan of materials that the Auraria Library does not own. More
detailed information is available at the ILL office and
at other public service points in the Auraria Library.
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Turnaround Time
Most materials are usually obtained within two to eight days.
Out-of-state bound requests may take two to three weeks. The
time taken for materials to arrive depends upon how quickly
lending libraries and document suppliers can fill the request.
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Notification
When books arrive, library users are notified by e-mail. Users are encouraged to check their ILLiad accout. Books must be picked up at the
Circulation Desk. Periodical articles are sent electronically to the library user's e-mail account. If a photocopy of the article is specifically requested, the photocopy will be mailed directly to the user's home or ofice. Personal information changes, including addresses, need to be changed in the patron’s ILLiad account.
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Loan Period and Renewal
The loan period and renewal options are determined by the
lending library. Photocopies of articles need not be returned.
Users may request renewal of books by telephone, fax or using the ILL web form.
Renewal requests must be made prior to
the due date. Late requests will not be considered.
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Returning Materials
All materials with orange-color sleeves must be returned
to the Circulation Desk. Late return of materials
jeopardizes the ability of the Auraria Library to borrow from
other libraries.
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Lost Book Replacement Fees
Lost or damaged materials (water damage, theft, lost in the
mail or courier system, etc.) are the financial responsibility
of the user. It is the responsibility of the user to return
borrowed materials to the ILL Department. Overdue notices
and due dates are a courtesy only, and the failure to receive
an overdue notice does not absolve users from their responsibility
as borrowers.
An item is considered lost and is billed to the patron if it is 28 days overdue. The standard
lost book charge is $125.00.
If a lost item is returned after the account has been billed or sent
to Library Collections, a $20 fee per item will be assessed.
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Revocation and Reinstatement
of Privileges
A patron's ILL and circulation privileges are revoked/blocked until all lost books are returned and/or
the replacement fee is paid in full.
It is the responsibility of the user to inform the ILL
Department when the overdue or lost book is returned and/or
the lost book fee is fully paid. The ILL Department will
then consider reinstatement of service. Circulation will be
notified of resolutions occurring in ILL.
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Cash Handling
The lost book replacement fee must be paid at the Circulation
desk. Receipts need to be presented by the user to the Interlibrary Loan Office.
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Fine Waivers
A fine can be waived by the ILL supervisor for the following
reasons:
- Death in the immediate family
- Illness (A medical statement must accompany the request)
- Library error
If an user has a large fine and is unable to pay, then a payment
plan may be instituted. However, only the Library Financial
Services Office (303.556.6399) is authorized to institute a payment plan.
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Collection of Past Due Accounts
As of January 1, 1992, Colorado State Law (Colorado Revised
Statues 24-30-202.4) mandates that any debt owed a State Agency
must be referred to Central Collection Services for the State
of Colorado within 30 days of becoming past due. Accounts
that have been referred to Central Collections cannot be cleared
or negotiated by Information Delivery/Interlibrary Loan staff. For information on collections acounts call 303-556-6399.
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