ARTICLE I - NAME, PURPOSE

Section 1: The name of the organization shall be the Auraria Library Advancement Council.

Section 2: The Auraria Library Advancement Council is organized exclusively for charitable and educational purposes, more specifically to assist the Auraria Library in the accomplishment of its *mission, and to enable the Library to provide services beyond those funded by state resources through advocacy, activities, programs, and fundraising.

(The Auraria Library mission statement is attached.)

ARTICLE II - MEMBERSHIP

Section 1: Voting membership shall consist only of the Members of the Auraria Library Advancement Council.

ARTICLE III - ANNUAL MEETING

Section 1: Annual Meeting. The date of the regular annual meeting shall be set by the Advancement Council Members, who shall also set the time and place.

Section 2: Notice. Notice of each meeting shall be given to each voting Member, by mail or e-mail, not less than ten days before the meeting. ARTICLE IV - Advancement Council Members Section 1: Council Role, Size, Compensation. The Council is responsible for overall policy and direction of the Council, and delegates responsibility for day-to-day operations to the Auraria Library Executive Officer for Grants and Library Development and/or Dean of the Auraria Library. The Council shall have up to 20 but not fewer than 10 Members. The Council members receive no compensation. Section 2: Meetings. The Council shall meet at least four times annually, at an agreed upon time and place.

Section 3: Elections. Election of new Council Members or election of current Members to a second term will occur as the first item of business at the annual meeting. New members will be elected by a majority vote of the current Members.

Section 4: Terms. All Council Members shall serve 3 year terms, but are eligible for re-election. One third of the Council members shall be elected at the annual meeting.

Section 5: Quorum. A quorum must consist of a minimum of 40% of the Council Members before business can be transacted or motions made or passed.

Section 6: Notice. An official Council meeting requires that each Council Member have written notice 10 days in advance.

Section 7. Officers and Duties. There shall be four officers of the Council consisting of a Chair, Vice Chair, Secretary, and Treasurer. Their duties are as follows:

• The Chair shall convene regularly scheduled Council meetings, shall preside or arrange for other Members of the executive committee to preside at each meeting in the following order: Vice-Chair, Secretary and Treasurer.
• The Vice-Chair will chair committees on special subjects as designated by the Council.
• The Secretary shall be responsible for keeping records of Council actions, including overseeing the taking of minutes at all Council meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Council Members, and assuring that corporate records are maintained.
• The Treasurer shall make a report at each Council meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Council Members and the public.

Section 8: Vacancies. When a vacancy on the Council exists, nominations for new Members may be received from present Council Members by the Secretary two weeks in advance of a Council meeting. These nominations shall be sent out to Council Members with the regular Council meeting announcement, to be voted upon at the next Council meeting. These vacancies will be filled only to the end of the particular Council Member's term.

Section 9: Resignation, Termination and Absences. Resignation from the Council must be in writing and received by the Secretary. A Council Member shall be dropped for excess absences from the Council if s/he has three unexcused absences from Council meetings in a year.

Section 10: Special Meetings. Special meetings of the Council shall be called upon the request of the Chair or one quarter of the Council. Notices of special meetings shall be sent by the Secretary to each Council Member ten days in advance.

ARTICLE V - COMMITTEES

Section 1: The Council may create committees as needed, such as fundraising, special events, etc. The Council Chair appoints all committee chairs.

Section 2: The four officers serve as the Members of the Executive Committee. Except for the power to amend Bylaws, the Executive Committee shall have all of the powers and authority of the Council in the intervals between meetings of the Council.

Section 3: Finance Committee. The Treasurer is chair of the Finance Committee, which includes three other Council Members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with staff and other Council Members. The Council must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Council or the Executive Committee. The fiscal year shall be the academic fiscal year, July 1st to June 30th. Annual reports are required to be submitted to the Council showing income, expenditures and pending income.

ARTICLE VI - AMENDMENTS

Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Council Members. Proposed amendments must be submitted to the Secretary to be sent out with regular Council notices.

These Bylaws were approved at a meeting of the Auraria Library Advancement Council on January 26, 2005.