Temporary Procedures and Deadlines for this Year ONLY

As you may be aware by now, the Democratic National Convention scheduled for late August is going to impact our campus. For example, the fall semester will start a week earlier than normal and then close two weeks later for the convention. As this change in the normal schedule will also impact the Library, for THIS YEAR ONLY, we will have a change in procedures for our reserve materials requests and collection.

Due to the shortened interim breaks for spring and summer semesters, we will NOT remove any items from the Reserve collection. That means we will carry over all Spring and Summer semester materials to the Fall semester. If you are a faculty member who does not plan to use the same materials in the Fall as you did in the Spring or Summer semesters and would like to pick up your materials, then please notify us at 303-352-3847 to let us know of your intention and we will remove these materials from the system and either send the materials back to you or contact you when the materials are ready for pickup.

If you intend to use the same materials in the Fall semester as you did in the Spring or Summer semester, then you do not need to do anything further. We will update these materials automatically for the Fall semester.

If you have NEW materials for the Summer semester, you will need to bring the materials and a new request form to us no later than Thursday, May 1, 2008 and we will create a new course page or add these materials to the existing course page.   If there is an existing course page from the Spring semester, we do not need a new request.

If you have NEW materials for the Fall semester, you will need to bring the materials and a new request form to us no later than Thursday, July 31, 2008 (FOR THIS YEAR ONLY) and we will create a new course page or add these materials to the existing course page. If there is an existing course page from the Spring or Summer semester, we do not need a new request.

All necessary request forms are available online from our website at http://library.auraria.edu/services/reserves/forms.html . 

The deadlines listed above, May 1 and July 31 are deadlines for new materials. If we receive the new materials by these deadlines, the new materials will be added to the system within the first two weeks of the semester. Materials may still be submitted after the stated deadlines; however, these materials will be added to the system on a first-come, first-serve basis.

As usual, staff will retrieve library books from our 2nd floor circulation collection only until the first day of the semester, at which time Faculty become responsible for bringing the items from this collection to the service desk.

New requests and hard copy items may be submitted to us by delivering them to the service desk. Requests for electronic items may be submitted to us by delivering to the service desk, by mailing to us at Campus Box 101 or by faxing the request to 303-352-3886. The request form MUST have a faculty signature as acknowledgement of having read the paragraph on copyright located on the request form.

If you have any questions about these temporary procedures, please contact Judith Valdez at 303-556-4999 or you may also contact Cindy Martinez at 303-556-3534. Also, we will be updating our News Announcement section of our website at http://docuserv.auraria.edu/eres/ . So, please check there often for any changes to our procedures or new announcements.