Hints for getting your requests processed in a timely manner

Guidelines for photocopies

Hints for getting your requests processed in a timely manner

All forms required for requesting reserves services are available from our website. There is an interactive Adobe Acrobat form, which can be filled out online. You can access any of our forms at http://library.auraria.edu/aboutus/departments/reserves_dept.html . After filling in the form online, you can print it and sign it before bringing your materials to the service desk.

Please fill out the form completely and accurately. The information requested is important for our processing of the materials. Any form not done correctly impedes our workflow and does not allow us to do your processing in a timely manner.

A signature is required on the Reserve Request form. A form will not be accepted without one. If you send your form and materials with an assistant, please make sure that the form is filled out completely and signed by you.

Include a syllabus for your class. This will help the student in locating the materials that are assigned.

Remember, department staff will only pull library copies until one week before the start of the semester. Otherwise, it is the responsibility of the faculty member to pull any library books that are included on your Reserve Request form.

We cannot put items from other libraries or any interlibrary loan items in Reserves.

The earlier we get your request, the sooner it will be processed. The Fall semester is always very busy, so at a minimum please allow 48 hours or 4 business days for processing your materials.

Double-sided copies are no longer acceptable for electronic reserves scanning. We must receive single-sided copies only. Once again, double-sided copies impede our workflow because we must then scan the item manually which takes longer.

Since the Video and Reserves have merged, videos/DVDs from the library collection will no longer be put on reserve. However, personal copies of videos/DVDs and CDs belonging to faculty will still be put on reserve which will need to be processed with the Reserves Request form.

Book your videos a minimum of 24 hours in advance by using the Video Booking form available online.

Submit accurate information, i.e. correct Video/DVD title.

Check the Skyline catalog first to see if the Video/DVD is available.

Guidelines for Photocopies

To be in compliance with Copyright laws for all items (E-reserve AND traditional paper reserves):

We cannot accept more than one chapter from any one book (or 10% of the entire book, whichever is less), or more than one article from any one issue of a journal.

All photocopies must have complete bibliographic citations typed or legibly printed on the top page or on a cover page preceding the article. Journal articles often have this information already printed on them. If they do not, please add the citation.

Bibliographic citations must be included on Reserve Request form. A typed reading list or bibliography with complete citation information will be accepted in lieu of filling out the form.

For book chapters, please provide a complete citation for the source or include a photocopy of the title page of the book from which the chapter is copied.

Photocopies for Electronic Reserve (E-reserve) must meet the following conditions as well:

High quality originals are required for best scanning results.

8.5x11 paper (no books or pamphlets).

Printed on one side only.

Paper clipped ( No staples, please!)

A limit of 15 items will be accepted for placement on E-reserve per course, per semester. If you submit more than 15 items, please prioritize in date needed order. Staff will process first 15 items and then will process the rest of the request based on date needed by order.

A limit of 50 pages per item will be enforced.

Limits on staff time and scanner capability require us to make this restriction in order to be fair to all faculty requesting items to be scanned for E-reserve.